Data entry and information processing workers enter data into a computer, operate a variety of office machines, and perform other clerical or administrative duties. Data entry and information processing workers also are known as word processors, typists, and data entry keyers, or, less commonly, electronic data processors, keypunch technicians, and transcribers. Word processors and typists set up and prepare reports, letters, mailing labels, and other text material. Some may work with highly technical material, plan and key complicated statistical tables, combine and rearrange materials from different sources, or prepare master copies. Data entry keyers input lists of items, numbers, or other data, e.g., customers' personal information, medical records, or membership lists, into computers or complete forms that appear on a computer screen. They also may reformat existing data, edit current information, or proofread new entries for accuracy. Data entry keyers may use scanners, electronically transmitted files, or other forms of character recognition systems. Generally, these employees work standard workdays, but technology allows many to work from remote locations, including home, or during off hours when processing demands are less.
| 1. | Check completed work for spelling, grammar, punctuation, and format. |
| 2. | Perform other clerical duties such as answering telephone, sorting and distributing mail, running errands or sending faxes. |
| 3. | Gather, register, and arrange the material to be typed, following instructions. |
| 4. | Type correspondence, reports, text and other written material from rough drafts, corrected copies, voice recordings, dictation or previous versions, using a computer, word processor, or typewriter. |
| 5. | File and store completed documents on computer hard drive or disk, and/or maintain a computer filing system to store, retrieve, update and delete documents. |
| 6. | Print and makes copies of work. |
| 7. | Keep records of work performed. |
| 8. | Compute and verify totals on report forms, requisitions, or bills, using adding machine or calculator. |
| 9. | Collate pages of reports and other documents prepared. |
| 10. | Electronically sort and compile text and numerical data, retrieving, updating, and merging documents as required. |
| 11. | Reformat documents, moving paragraphs and/or columns. |
| 12. | Search for specific sets of stored, typed characters in order to make changes. |
| 13. | Adjust settings for format, page layout, line spacing, and other style requirements. |
| 14. | Address envelopes or prepare envelope labels, using typewriter or computer. |
| 15. | Operate and resupply printers and computers, changing print wheels or fluid cartridges, adding paper, and loading blank tapes, cards, or disks into equipment. |
| 16. | Transmit work electronically to other locations. |
| 17. | Work with technical material, preparing statistical reports, planning and typing statistical tables, and combining and rearranging material from different sources. |
| 18. | Use data entry devices, such as optical scanners, to input data into computers for revision or editing. |
| 19. | Transcribe stenotyped notes of court proceedings. |
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